Microsoft Dynamics NAV and GDPR

Some great new features have been introduced by Microsoft to allow their NAV users to meet the stringent new GDPR rules which arrive on May 25th.

Classifying Data

A new function, Data Classifications, opens a new worksheet.  Here, users can set the data sensitivity of data tables (both standard and custom) and filter based on those different sensitivity levels.

Users can export the data for external review (a simple Excel interface) and re-import it once it’s been assessed and approved. This is useful where companies may wish to consult with a data privacy expert as part of their GDPR compliance programme.

The data can then be imported back into NAV with all of the agreed sensitivity ratings applied to records held for employees, customers, suppliers, CRM prospects and contacts.

It  also addresses the management of information held on third parties such as lawyers, accountants, HR providers, auditors and all of your contacts at these external organisations.

Responding to Data Requests

Once the process has been completed, a similar process allows you to respond quickly to data requests of what details are held on individuals or business partners. This is a key key requirement of GDPR compliance and one for which most businesses will appreciate the availability of a simple compliance process.

Microsoft have committed to continuing to enhance this area of NAV but what’s been done to date is excellent news for all NAV users.

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Post by Stephen Malloy

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